Everything you need to create a stunning outdoor wedding, rented from neighbors and local businesses near you.
Outdoor Wedding Rental Equipment: Frequently Asked Questions
- What do I need to rent for an outdoor wedding?
- A well-planned outdoor wedding typically requires a party tent for weather protection, tables and chairs for guests, a sound system for ceremonies and receptions, a stage or dance floor, and a photo booth for entertainment. The exact quantity depends on your guest count and venue layout. RNTR connects you with local owners and businesses renting all of these categories so you can source everything in one place.
- How much does it cost to rent equipment for an outdoor wedding?
- Rental costs vary by item and quantity. On RNTR, you can find white or black plastic folding chairs from $2.50 per day each, cocktail tables starting at $13 per day, a 30-foot hexagon high peak party tent for $495 per day, portable sound systems from $100 to $125 per day, and digital photo booths starting at $330 for three days. Renting instead of buying can save thousands of dollars, and RNTR's peer-to-peer model keeps rates competitive.
- How far in advance should I book rental equipment for an outdoor wedding?
- Book your outdoor wedding rentals at least 4 to 6 weeks in advance, and even earlier for peak summer and fall wedding season. High-demand items like party tents, dance floors, and sound systems get reserved quickly. Booking early through the RNTR app also gives you time to confirm delivery logistics, review listing details, and secure your items with Stripe-secured payments.
- What's commonly forgotten when planning an outdoor wedding?
- Many couples focus on the big-ticket items and overlook essentials like cocktail tables for the reception hour, a reliable sound system for outdoor acoustics, tent sidewalls for wind and rain protection, and a photo booth to keep guests entertained. Also easy to forget: extension cords or power sources for audio equipment, enough chairs for ceremony and reception separately, and a dance floor surface that works on grass or uneven terrain.
What to Rent for Your Outdoor Wedding: A Category-by-Category Guide
Party Tent
A party tent is the single most important outdoor wedding rental because it protects your guests and decor from unexpected weather. The 30' Hexagon High Peak Frame Party Tent offers 540 square feet of coverage with an 8-foot clearance and white sidewalls, making it an elegant and practical choice for ceremonies or receptions. At $495 per day, renting this tent is a fraction of what you'd spend purchasing one outright.
Tables
Tables are the foundation of your reception layout, and having the right mix of styles makes a real difference in guest experience. The Black Cocktail Table at $13 per day is ideal for cocktail hours, allowing guests to mingle comfortably before dinner. Plan for a combination of round dining tables and cocktail tables to give your outdoor space visual variety and functional flow.
Chairs
Chairs are one of the highest-volume rentals for any wedding, and selecting the right style ties your whole aesthetic together. White Plastic Folding Chairs and Black Plastic Folding Chairs are both available from $2.50 per day each, making them an affordable and practical solution for both the ceremony and reception. Remember to rent enough chairs for every seat at both events, since most guests will need seating in both spaces.
Sound System
Outdoor acoustics are unpredictable, so a quality sound system is non-negotiable for announcements, music, and gatherings. The 100W sound system delivers clear, reliable audio for parties, events, and outdoor functions where consistent sound coverage matters. Ideal for small to mid-sized gatherings, this setup helps ensure your guests hear every word and every song without distortion.
Stage and Dance Floor
A dedicated dance floor gives guests a clear space to celebrate and protects the surrounding ground from wear. Whether you choose a raised stage for the band or DJ or a flat interlocking floor panel system, having a defined surface makes the dance area feel intentional and polished. Look for modular dance floor rentals that can be configured to fit your tent footprint and handle outdoor conditions.
Photo Booth
A photo booth keeps guests entertained between courses and creates lasting mementos from your wedding day. The Props Digital Photo Booth with No Prints is available for $330 for three days, offering a fun digital experience without the added cost of physical prints. If you want guests to take home physical keepsakes, the Props Digital Photo Booth with 60 Sets of Prints is available for $575 for three days and adds a tangible touch to the celebration.
Outdoor Wedding Rental Equipment: Pricing at a Glance
| Equipment | Category | Typical Daily Rate | Best For |
|---|---|---|---|
| 30' Hexagon High Peak Frame Party Tent | Party Tent | $495/day | Weather protection for ceremony or reception |
| Black Cocktail Table 30" | Table | $13/day | Cocktail hour mingling and appetizer display |
| White Plastic Folding Chair | Chair | $2.50/day | Ceremony and reception seating |
| Black Plastic Folding Chair | Chair | $2.50/day | Reception seating with a modern aesthetic |
| Fender Passport Sound System | Sound System | $100/day | Smaller outdoor ceremonies and receptions |
| Anchor Audio Double Speaker Wireless System | Sound System | $125/day | Larger outdoor receptions needing wide coverage |
| Props Digital Photo Booth w/ No Prints | Photo Booth | $330/3 days | Guest entertainment with digital photo sharing |
| Props Digital Photo Booth w/ 60 Sets of Prints | Photo Booth | $575/3 days | Guest keepsakes with printed photo strips |